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Committee reviews student directory clearinghouse and family opt-out procedures
Summary
Staff told the committee a new clearinghouse will allow universities and military organizations to access directory information; district registration materials and the handbook include opt-out choices and legal review will determine exact submission processes and compliance requirements.
District staff briefed the Policy Committee on a new clearinghouse system for student directory information that will streamline requests from universities and the military.
Staff said current practice routes military requests through the counseling office, but the clearinghouse will allow those organizations to obtain directory information through a centralized process. Registration materials and the student handbook include opt-out options for families — for example, opt-outs specific to military or media uses — and staff said they will check whether submissions pass through the Illinois State Board of Education or are sent directly to the clearinghouse.
The committee was told legal counsel will be consulted to confirm compliance and that changes to handbook language would require a board action. Staff said they will review registration and handbook language to ensure families have clear information on opt-out mechanisms and to align district materials with the clearinghouse process.
No formal action was taken at the meeting; staff signaled they will return with any necessary administrative changes and recommended language for the handbook or registration materials if legal review requires it.
