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Board reviews new parent complaint form and draft policy to protect employees from retaliation
Summary
Administrators proposed a hard‑copy parent complaint form to document and route community concerns; trustees also reviewed a drafted local retaliation policy for employees and agreed both items should go to policy committee for refinement (including Spanish translation and privacy safeguards).
Board members reviewed two related items intended to clarify how concerns are reported and handled.
Assistant administrators presented a proposed parent complaint form that would be available from central office in hard copy and routed to central intake; staff said the form is designed to document investigations, preserve the chain of command, and support due diligence for civil‑rights or special‑education issues. Trustees asked whether forms could be downloadable, how urgent "emergency" complaints would be handled, where completed forms would be stored (staff said paper files maintained at central office), and requested a Spanish translation. The author of the template—Melissa West Morland—was acknowledged for drafting the form from an outline provided by staff.
Separately, trustees discussed a draft local policy addressing retaliation and threats against employees, based on a TSBA/Union County template. Board members noted the district already has grievance and whistleblower protections under policy 5.501 but said the new local language adds clarity (for example, proposed first/second offense differentiation and explicit prohibition on threats). Members recommended sending both the complaint procedure and the retaliation draft to the policy committee for legal comparison with existing grievance processes and potential revision.
No board action was taken at the meeting; trustees instructed staff to refine the complaint form (online availability, Spanish translation, intake routing) and to run the retaliation draft through policy committee for alignment with state protections and grievance processes.
