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Council adopts mill overlay resolutions, approves Clearwater Road assessments and awards construction contracts
Summary
The Baxter City Council adopted resolutions setting assessment terms for the 2026 mill overlay, called a public hearing, and approved assessments and contracts for the Clearwater Road North / Lindale Rev Circle utility projects, including a $638,000 construction-services cap and a $75,000 materials-testing contract.
The Baxter City Council approved multiple resolutions and contract actions advancing the city's 2026 mill overlay and the Clearwater Road North / Lindale Rev Circle street and utility projects.
For the mill overlay (project 4426), the council adopted resolution 2026-038 to identify prepayment terms and resolution 2026-033 to identify and order the assessment roll. The council also amended and adopted resolution 2026-034 to set the public hearing for proposed assessments, with a procedural 90-day adjustment in paragraph 3 as requested by the finance director; the hearing was scheduled for May 28.
On the Clearwater Road/Lindale Rev Circle projects (items 15-19), staff reported five letters were received during the public-notice period, three of which objected to the proposed assessments. Two specific parcels raised legal-access questions; staff recommended adopting assessments tonight but noted the council would revisit those two parcels if property owners produce credible documentation by Aug. 1 so assessments can be reset before contractor change orders are finalized and before the planned bonding sale.
The council accepted the bid and awarded the construction contract to RL Larson, adopted resolution 2026-035 (amending resolution 2026-024), adopted resolution 2026-036 (assessment adoption), approved construction-phase services not to exceed $638,000, and approved a materials-testing contract not to exceed $75,000. All motions passed by voice vote; the transcript does not record individual roll-call tallies.
Staff provided specific cost items: a $2,970 estimate for adding fog lines (speed-mitigation striping) and an explanation that an approximately $1,200 assessment adjustment related to a property where a house was removed by fire had been omitted from an earlier feasibility study.
Next steps and conditions: the council instructed staff to await credible documentation on the two contested parcels by Aug. 1; if property owners meet the burden, staff will return with resolutions to reset assessments for those parcels. The council also authorized the city to proceed with bonding and change-order scheduling tied to the August deadline.
