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Titusville council hears audit follow‑up after internal review finds missing asset records
Summary
City staff presented an asset managerfollow-up to an internal audit that found discrepancies in the fixed‑asset records, with the asset manager locating many previously unverified items and the internal auditor urging a forensic audit and stronger annual reconciliations.
City officials on May 12 outlined steps to reconcile long‑standing gaps in the city's fixed‑asset records after an internal audit identified discrepancies dating back decades.
The city manager told the City Council that an internal audit into alleged theft and misappropriation led to an employee's termination and criminal charges and prompted hiring an asset manager and creation of a fraud hotline. "We hired an asset manager to look into our asset management procedures, instituted a fraud hotline," the city manager said during his report.
The asset manager, who identified herself as Chrissy, described a field‑and‑records approach that matched purchase orders, model and VIN numbers, and site visits to verify items. She said the team physically located the city's SCADA telemetry system and an F‑250 truck previously listed as missing. "Everything I found was either verified in person or by records," Chrissy said.
Internal Auditor Amelia described the audit methodology and cautioned that the audit reflects conditions at the time of fieldwork: selected verification work completed in February 2026 found that 30% of the 35 sampled assets could not be located during fieldwork, a figure later reduced through additional follow‑up. Amelia told council there remained $462,947.88 in discrepancies and that several assets were auctioned or disposed of without definitive documentation. "The audit findings reflect the conditions of the audit at the time of the audit fieldwork," she said, noting subsequent research by the asset manager did not invalidate the audit but revealed the need for further investigation.
Council members pressed staff on next steps, including a planned upgrade to the BSNA asset module approved at midyear and whether it could support barcodes and scanners. Member Mscoso said hiring an asset manager and improving cross‑department coordination were positive steps. Member Stokel emphasized the difference between theft and poor recordkeeping, saying the city needs distinct responses to each. Vice Mayor Cole said the goal is to add safeguards so "we know where everything is at all times."
Amelia recommended annual reconciliations and stronger controls in finance, while Chrissy said she would continue on‑site verifications and tighten processes around auction and disposal records. Council directed staff to bring additional information, including how the BSNA upgrade can be used for ongoing reconciliations.
The council did not vote on new policy at the meeting; staff indicated further reports and possible software‑enabled reconciliations will be brought back to the body.
