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Council, sitting as Stadium Authority, approves one‑year turf contract extension at Levi’s Stadium amid budget concerns
Summary
The Stadium Authority approved an amendment to extend and increase the West Coast Turf contract for stadium turf installation and maintenance. Council members questioned single‑bid procurement and budget timing; the extension passed 5–2 after staff described CPI and solicitation plans.
The Santa Clara City Council, acting as the Santa Clara Stadium Authority, voted 5–2 to approve an amendment extending the West Coast Turf agreement to cover synthetic‑athletic‑field (SAD) supply, delivery and installation at Levi’s Stadium and to authorize a limited future increase under specified conditions.
Council members pressed stadium and finance staff on why only one bidder responded to a 2023 solicitation, how the added costs fit into the authority’s recently adopted budget and why the executive director would be granted delegated authority for future amendments. Stadium counsel Kevin Wang explained the stadium manager conducted the procurement using its e‑procurement portal and that the original RFP listed eight potential SAD vendors; only one submitted a proposal. Finance Director Ken Lee said the authority’s 30% share of the FY27 contract is budgeted within the stadium shared expense line but that the timing of options and a possible year‑five 5% CPI allowance has fiscal implications for future years.
Authority members who opposed the amendment said the board should not reduce oversight while stadium reserves are constrained. Supporters said the item maintained fiscal prudence (caps for years 1–4), allowed a limited 5% increase only under documented market changes, and provided continuity while a new solicitation is executed. The motion passed 5–2 (Yes: Gonzalez, Chahal, Hardy, Park, Jane; No: Cox, Gilmore).
