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Commissioners discuss recording and outreach for Castellucci scoping meeting at Carnegie Hall
Summary
Commissioners and staff flagged confusion about the date/time and the venue’s ability to record a Castellucci project scoping meeting at Carnegie Hall and recommended broader outreach (website, Nextdoor, social media) to ensure community notice.
Saint Helena planning commissioners discussed outreach and whether to record an upcoming notice‑of‑preparation scoping meeting for the Castellucci project to ensure public comments are captured in the draft environmental review.
Commissioners noted the meeting was noticed for April 9 at Carnegie Hall but appeared in the hearing record with conflicting times (references to 4:00, 4:30 and 6:00 p.m.). Staff said the Carnegie building lacks the digital setup used in the usual meeting room and told the commission that the meeting would not be recorded there. A staff member said they would confirm the correct time and follow up by email.
Several commissioners urged broader use of free, accessible outreach channels — a website banner, Nextdoor, Facebook and Instagram — in addition to mailed notices and the local newspaper, to ensure neighbors who do not subscribe to paid outlets learn about scoping opportunities. One commissioner with legal experience observed that the news media can record public meetings, complicating internal choices about staff recordings, and recommended caution when deciding whether to record commenters at a scoping session.
Staff agreed to confirm logistical details, post a notice on the city website if feasible, and discuss future recording options for major public input meetings. The commission agreed to avoid in‑person attendance by commissioners acting in an official capacity at the scoping meeting to prevent perceptions of prejudging the project.
