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Trustees approve vendor payments, insurance renewal and 2025 meeting calendar
Summary
At their Dec. 2 meeting the village trustees approved a payment to Landmark Contractors for city‑hall work, authorized an insurance renewal with deductible changes, approved accounts payable and adopted Resolution 563 setting 2025 meeting dates; all motions passed unanimously.
The village board of trustees approved several routine finance and governance items at its Dec. 2 meeting, including a vendor payment for city‑hall work, an insurance renewal and a resolution setting the 2025 meeting calendar.
Director of Finance Mr Van presented the insurance renewal, saying the package carries roughly a $5,200 overall increase and includes higher deductibles on several lines (some rising from $500 to $1,000). He also said the crime deductible increased to $10,000 while the rate remained flat and that the board has retained inexpensive terrorism coverage (about $240). Mr Van asked the board for authority to sign the policy; trustees moved, seconded and approved the renewal on roll call with six votes in favor and none opposed.
The board approved a pay request from Landmark Contractors for work on the city hall project after staff explained the overage resulted from added riprap, additional tile and required head walls. The motion to pay the contractor carried unanimously after a roll‑call vote.
Trustees also approved accounts payable for Dec. 2 and adopted Resolution 563, which establishes the regular board meeting dates for calendar year 2025. Both measures passed on unanimous voice or roll‑call votes.
Votes at a glance - Approval of minutes from Nov. 18: Passed (voice vote). - Landmark Contractors pay request (city hall work): Passed (roll call, 6–0). - Insurance renewal and authorization to execute policy: Passed (roll call, 6–0). - Accounts payable for Dec. 2 (amount read at meeting): Passed (roll call, 6–0). - Resolution 563 (2025 meeting calendar): Passed (voice vote).
The board noted that the city hall pay request exceeded an earlier estimate because of added site work and additional materials. Director Van said staff judged the insurance exposure acceptable despite higher deductibles, and that terrorism coverage is being retained to enable future federal reimbursement for qualifying incidents. No public comment was offered on the finance items. The meeting then moved on to department reports and project updates.
