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DeKalb County approves IT master service agreement with Auburn, adds insurance requirement for third‑party vendors
Summary
Commissioners approved a county‑city IT master service agreement with edits and directed counsel to add a clause requiring third‑party vendors to provide certificates of insurance naming the county and the city as additional insureds; they also asked for clearer term and termination language.
A representative from the city of Auburn (Bas) presented a draft master service agreement to provide IT and networking services to DeKalb County. Commissioners and county counsel reviewed liability and cybersecurity language and identified missing or unclear contract terms, including the effective term and a termination‑for‑convenience clause.
Commissioners said paragraph 4.1 should explicitly state an initial term (for example, one year) and that paragraph 4.2 should include termination notice requirements. They also raised concerns about vendor liability if the city or the county hires a third‑party consultant under the agreement.
To address those concerns, a commissioner moved to accept the agreement subject to the identified edits and to add language requiring third‑party vendors to carry insurance and provide a certificate of insurance naming the county and Auburn as additional insureds. The motion carried by voice vote.
Next steps: county counsel will draft the agreed language to clarify term and termination clauses and will add the certificate‑of‑insurance requirement for third‑party vendors; the revised agreement will be returned for signatures.
