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Clawson DDA to request itemized invoice for disputed 2022 banner design
Summary
Board members agreed to request an itemized invoice for design services from State Solutions after using the company's artwork in 2022 but not receiving printed banners; members suggested design fees of about $100 per hour and an estimated $400 design balance but declined to pay the lump-sum invoice without clarification.
The Clawson Downtown Development Authority on Feb. 25 discussed a 2022 invoice from State Solutions for $1,950.40 tied to artwork used for commemorative police and fire banners the city did not receive from that vendor.
Board members said the DDA has the vector artwork but not the printed banners, and that the vendor did not provide a contract or a design-only invoice. One board member reported the vendor described a typical $100-per-hour design rate and that the vendor was informally seeking about $400 for the design portion; however, the board noted this figure had not been submitted as a formal, itemized invoice.
Members proposed that staff ask the vendor to provide an invoice that separates the design fee from production costs so the board can evaluate a fair payment for the design work. A motion directing staff to request an invoice for just the design work and bring that invoice to the next meeting was made, seconded and supported.
The board did not approve payment of the full $1,950.40 at the meeting and asked staff to secure documentation of design hours, production costs and any prior contracting or quoting records before taking further action. The matter will be revisited after staff receives an itemized bill.
