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Sunbury City work session: pension options, grant-intern, minutes software, pantry box and timeclock considered
Summary
At its work session the council heard a range of administrative proposals: consolidating non-uniform pension plans under PMRS; approving a student grant-writing internship in principle; exploring automated minutes software to save staff time; approving a food-donation box for the city pantry with vendor maintenance; and pursuing a digital timeclock pilot for payroll.
After the public comment on the feral-cat ordinance, the council moved into administrative items. Chair asked whether the city should consider consolidating non-uniform pension plans under PMRS to centralize administration; members agreed to invite a PMRS representative for more detail and to weigh 401(a) and state-defined benefit options.
The council gave preliminary approval for a college student to complete a grant-writing internship with city departments (likely the police) provided course-supervisor paperwork is completed and a formal vote is taken if required once schedule details are finalized.
Chair described a meeting-minutes transcription product demonstrated by Robin that can auto-generate draft minutes; council members emphasized the need for human review and suggested staff collect vendor references before committing funds.
The council also discussed a food-donation box for the city pantry to allow after-hours contributions; the pantry would supply, install and maintain a secured box and council asked staff to identify an appropriate public-facing location.
Finally a council member proposed adopting a digital timeclock system to replace paper timecards and interface with payroll; staff were asked to draft a timeclock policy and arrange a vendor demonstration for departments with complex scheduling.
