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States urged to keep CSBG eligible-entity master list current; changes must be documented in the State Plan
Summary
OCS presenters said the eligible-entity list must be updated before initializing the FY27 State Plan, is required to reflect entities receiving at least 90% of passed-through funds, and changes (designation, de-designation, mergers) should be reported in Section 5 and to program specialists.
Renee Brooks, speaking for the Division of Community Assistance, reviewed Section 5 of the CSBG State Plan and urged states to verify the eligible-entity master list before initializing a plan.
Brooks said the eligible-entity list is the official record of sub-grantees that receive not less than 90% of passed-through CSBG funds and that the list populates several state-plan fields (including item 5.1 and related annual-report modules). She warned that entities not on the master list will not appear in the state-plan prepopulation and advised states to correct the master list or contact their program specialist for assistance before initializing a plan.
Brooks described the three item-5.3 change categories states must report: 5.3a (newly designated or redesignated entities that will begin receiving CSBG funds during the plan period), 5.3b (de-designations or voluntary relinquishments where an entity stops receiving funds), and 5.3c (mergers where entities combine or one absorbs another). She said the state plan is the primary place to document these changes and encouraged states to notify their federal program specialist when changes are expected.
Brooks also noted that careful attention to the eligible-entity list supports continuity of services and helps OCS provide targeted technical assistance.
