Outsourced internal audit flags vendor oversight gaps; district agrees SOPs needed

Weiss Campbell, RSM's engagement lead for the board's outsourced internal audit, and Jack Hughes summarized contract administration results from a review of four vendor agreements. Campbell said auditors found three observations across the sampled contracts and walked the board through management responses and follow‑up status.

Jack Hughes described the findings: Kelly Services lacked explicit contract language setting quantifiable service metrics even though the vendor has performed well operationally. "Being able to objectively quantify that performance is a potential enhancement to that contracted language," Hughes said. The audit recommended adding measurable expectations to contract language where practicable.

The higher‑risk observations involved Celiant Health. Hughes said auditors initially could not find background‑screening documentation and the district did not have the most up‑to‑date certificate of insurance in the vendor file for a reviewed period. "Upon request, we were able to obtain it and verify there was no lapse in coverage," Hughes said, noting the risk was a gap in file completeness rather than a proven service lapse. RSM recommended enhanced oversight and a checklist and management agreed to develop standard operating procedures.

Weiss Campbell highlighted overall positive follow‑up: several internal audit reports have been closed after management remediation. He said the sensitive‑data protection report will go to a closed session because of the nature of its content and that budgeting audits and fiscal‑year 27 risk assessments are scheduled for presentation in June.

Board members pressed for context and the superintendent and HR leadership described how the vendor arrangements work operationally; they emphasized that background checks had been completed and that the audit was focused on documentation and process rather than evidence of unvetted personnel in schools.