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Board hears risk‑management update and plans for data‑security and building‑envelope work
Summary
Ruth Floyd told the board the district participates in the Washington Schools Risk Management Pool, described factors affecting premiums (x-mod) including prior freeze events and errors-and-omissions claims, and outlined building-envelope and data-security work including daily backups, two‑factor authentication plans, and a family-facing device-control platform.
Ruth Floyd presented the district's annual risk‑management update under board policy 6500 and described several concurrent safety and security initiatives.
On insurance and risk: Floyd summarized how district contributions to the Washington Schools Risk Management Pool (WSRMP) are determined — a base rate, exposure (buildings, vehicles, student count, FTE), historical loss history and the district's experience modification factor (x‑mod). She said recent freeze events and prior errors-and-omissions losses have raised the district's x‑mod; the pool smooths large claims over five years. Floyd noted an action plan addressing building-envelope repairs related to freeze damage; she said the contractor-selection step is in the consent agenda for board consideration.
On digital security: the district described daily on‑site and off‑site backups, reliance on third‑party systems (Skyward and other vendors) for sensitive data, and internal plans to roll out password updates and two‑factor authentication. Floyd also described a new family-facing platform (referred to in the meeting as 'Custodial') offered free to families that allows parents to control district‑issued Chromebook access after hours and to install a free instance on personal devices.
Floyd reiterated that the district is pursuing staff/family education on student digital safety alongside technical controls.
Quote: "Claims remain on that experience modification factor for about five years. The pool does smooth that," Floyd said when explaining premium impacts.
