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Fountain Hills council approves Golden Eagle design amendment and job-order facility contracts
Summary
Council approved Amendment No. 7 to the J.E. Fuller professional services agreement for Golden Eagle impoundment final design (70% funded by Maricopa County Flood Control District) and awarded multiple job-order contracts for mechanical/plumbing services with a $150,000 per-contract ceiling; both measures passed 7-0.
The Fountain Hills Town Council on April 6 approved two procurement items: Amendment No. 7 to a professional services agreement with J.E. Fuller for final design work at the Golden Eagle Impoundment Area and a set of job-order contracts for mechanical and plumbing services for town facilities.
Director Weldy told the council the final-phase work for Golden Eagle Park addresses dam inlet/outlet throughput and an adjacent Fountain Hills Sanitary District manhole. Staff said the project's final phase is funded 70% by the Maricopa County Flood Control District and that Arizona Department of Water Resources and county review timelines will determine the construction schedule.
Council approved Amendment No. 7 by roll call (vote recorded 7'0). The amendment request cited a total of $165,817 to complete outstanding design and close out work; staff said an earlier open purchase order/unspent balance (noted in discussion as roughly $93,197) will offset part of the amount and that the requested 15% contingency reflects unforeseen issues encountered during phase one.
Separately, the council approved awarding job-order contracts (RFP 2025-27) for mechanical and plumbing services, each with a not-to-exceed authorization of $150,000 per year. Staff clarified that the $150,000 figure is a contract ceiling governed by budget and purchasing policies and does not itself authorize immediate expenditure. Councilors pressed staff on differences in vendor markup disclosures for materials (some bidders proposed material markups in the 15%–30% range; one bidder did not disclose markup) and sought clarity on travel-time reimbursement (portal-to-portal vs flat rate). Staff said procurement will require backup invoicing when processing quotes and will clarify travel-time language in contracts.
Both motions carried unanimously by roll call vote, 7'0.
What happens next: staff will provide the unspent fund-balance figure for the J.E. Fuller contract and proceed with the final-design submission and sealed-bid process for construction documents when reviews are complete; procurement staff will monitor vendor invoices under the job-order contracts and require supporting documentation as needed.
