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Commissioners probe billing backlog and CIC training as controller onboards
Summary
Board members and staff reviewed unprocessed vendor batches and recurring autopays, discussed limitations in the county's CIC financial system and lack of remote training, and agreed to prioritize onboarding and reconciliation when the new controller starts May 12.
Osage County commissioners spent a substantial portion of the May 5 meeting addressing a backlog in vendor payments, questions about fund coding for jail revenue, and the need for CIC (county financial system) training.
Staff described multiple batches started by different users (clerk's office, Tempest, and outside Tempest entries). One staff member said CIC will not provide remote training without payment and that on‑site training could take weeks; she said she was not comfortable completing the work without more training. Commissioners discussed temporarily authorizing additional staff to process payments to avoid service interruption and agreed the incoming controller should prioritize CIC training and an audit of deposits and fund coding.
The board approved several payment batches during the meeting, including a batch 4.30.26 in the amount of $17,879.83 and a sales/order approval to Century Business Technologies for $4,175 to prepare hardware for the incoming controller. Commissioners also reviewed autopay and wire batches (Mediacom, Sharp and others) and asked staff to reconcile where inmate housing revenue and commissary receipts are being posted so bond and jail payments can be tracked properly.
Several departmental staff and the sheriff's office advised that inmate housing and commissary revenues had generated substantial receipts in recent years; commissioners directed staff and the incoming controller to reconcile deposits and set up an auditable line item for inmate housing revenue.
