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Council previews new PowerBI work-plan dashboard and 2025 performance results; members push for archive, drilldowns and strategic links
Summary
Staff showed a new PowerBI dashboard for quarterly citywide work-plan reporting and an annual performance update for 2025; council members asked for deeper drill-downs for council use, a companion archival document, linkage to the strategic plan and clearer performance goals.
At the retreat administration showed a redesigned approach to tracking the city's work plan and performance measures, shifting from long agenda attachments to an interactive PowerBI dashboard with quarterly updates.
Jillian Stra, a management analyst, demonstrated the dashboard's landing page with five mayoral priority areas, a project list for each priority and a quarter-by-quarter status view. Stra said staff's goal was to make work-plan reporting timelier and less burdensome to staff while retaining the ability to show project descriptions and quarterly updates. She described the dashboard as a ‘‘quick hit’’ focused on significant, staff-intensive projects tied to the mayor's goals and noted the administration plans further refinements and a mid-July quarter-two update.
Council members welcomed greater transparency but pushed for improvements. They asked for the ability to drill from the dashboard into council-facing detail (contract exhibits, schedules, budget support materials) and requested a short companion document or one-page archive to preserve public records and provide an audit trail when the interactive dashboard is updated. Several members also asked staff to show explicitly how dashboard items connect to the longer-term strategic plan and the CIP so council can track both current-year work and long-term goals.
Separately, Lee Critcher, the executive intern, presented the citywide performance measures for 2025: the city met or exceeded 62% of applicable measures and was approaching many others. Highlights included faster first-permit review times and a fifth consecutive year of rising public-transit boardings; shortfalls included annual bicycle-facility linear feet and zero new affordable housing units recorded in 2025. Council asked for a master list of not-met goals and a planned path for each so the council can see corrective actions for measures that are lagging.
Council directed staff to return with: (1) a simple archival document that supports the dashboard for public records and council review; (2) clearer drill-downs for council use that link to reports and contracts; and (3) a timeline for implementing the proposed new 2026 measures, some of which require vendor data sources such as GIS analytics.
