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Governing body members certify closed-session compliance with Virginia FOIA and adjourn
Summary
Members present certified that only business lawfully exempted under the Virginia Freedom of Information Act was discussed in the closed session, noted that Mr. Banks left during the closed meeting, and then approved a motion to adjourn.
Members present at a Franklin City meeting certified that the recently concluded closed session complied with the Virginia Freedom of Information Act and then moved to adjourn.
A member read a standard certification motion, asking each member to confirm that “only public business matters lawfully exempted from the open meeting requirements under [the] Virginia Freedom of Information Act” were discussed and that “only such public business matters as were identified in the motion” were considered. Multiple members responded aloud, “Certified.”
At an earlier point in the session a speaker asked that the record reflect that Mr. Banks left during the closed meeting. Officials acknowledged that departure and recorded it for the minutes.
There was a brief procedural exchange about whether a member should read a statement describing any departure from required open-meeting procedures; speakers noted the statement must be recorded in the minutes if a member believes a departure occurred. After clarifying the process, members again offered the required certifications.
A motion to adjourn was made and seconded; the presiding officer recorded multiple confirmations of the second and the meeting adjourned after returning to open session.
The meeting did not record a named mover or a roll-call tally in the transcript provided. The certification language cited the Virginia Freedom of Information Act exactly as read during the session. The minutes will reflect the certification and the noted departure of Mr. Banks.
