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Trustees approve multiple budget authority increases, change order and contract extension amendments
Summary
The board approved three resolutions increasing parts and OEM service cost estimates, a change order on the South May renovations, contract amendments and ratified payroll/vendor claims; staff said the increases are driven by aging fleet needs and Olympic preparation.
At its March 6 meeting the Central Oklahoma Transportation and Parking Authority trustees approved a suite of procurement and budget-authority actions intended to keep the transit fleet and facilities ready for upcoming demands.
Key votes: trustees approved three separate resolutions that increase cost estimates for parts and services: (1) Item D raised the annual estimate for automotive repair and maintenance parts by $350,000 to a new total of $1,550,000; (2) Item E raised estimated spending for Cummins OEM engine parts and service by $350,000 to $850,000 for the contract period; and (3) Item F increased the sole-source Genfare-compatible aftermarket parts estimate by $50,000 to $150,000. Staff said the increases reflect higher parts usage, engine replacements on older buses and general price pressure from inflation.
The board also approved Amendment No. 1 to the Unif uniform rental services contract to include streetcar staff and to extend the contract through May 6, 2026, and it approved Change Order No. 5 with CAD Construction for the South May administrative building renovations, a cost increase of about $62,299.88. Staff said most of that change order covered additional general conditions after an IT cabinet delivery delay forced the contractor to remain on site.
Trustees approved the items by voice vote. Several trustees asked whether additional Olympic-related funding could offset these expenses; staff said conversations with the city and regional partners are ongoing but no dedicated Olympic funding has yet been committed.
What to watch: Finance staff signaled a likely future budget amendment to address repair-and-maintenance overages once year-end projections are firmed up. The board also authorized legal staff to pursue settlements in two pending claims in executive session and returned to authorize settlement paperwork without admitting liability.
Next steps: Staff will manage contract amendments and change-order administration and bring back any required budget amendments for board consideration.
