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Emergency chiller replacement approved after catastrophic failure at Capefir schools
Summary
After a York chiller failed, the board approved ordering a replacement (12-week lead time) and accepted a temporary rental chiller to restore cooling; the district reported an estimated replacement cost of $255,000 and rental charges of roughly $25,000 initial then ~$21,000 monthly.
Facilities staff reported a catastrophic failure of a nine-year-old York chiller at Capefir schools and the board approved ordering a replacement and using contingency funds for installation.
Maintenance staff described a sequence of mechanical failures and a later power surge that shorted multiple compressors, leaving the chiller at half capacity before full failure. The district arranged a rental chiller and said HVAC crews worked the same day to restore cooling; the rental charge was initially quoted at about $25,000 and is expected to be roughly $21,000 for the following month while the replacement arrives.
Facilities staff recommended and the board approved procurement of a replacement chiller with an estimated purchase and installation cost of about $255,000, with a vendor lead time of approximately 12 weeks. Board members emphasized the need for redundancy and approved the item by unanimous voice vote.
The superintendent and facilities leadership said the replacement order will be placed promptly to meet summer timelines so the new chiller should be operational before the next school year begins.
Next steps: staff will proceed with purchase under existing Omnia cooperative procurement, track rental costs while awaiting delivery, and report installation timing and final costs to the board.
