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Subcommittee discusses upcoming outings, ticketing, waivers and spending deadline
Summary
Members discussed Miracle Mile and Main Street Playhouse outings, Eventbrite sign-ups, waivers for bus trips, ticket counts, and a requirement to spend committee funds by Oct. 1. The committee agreed to post 40 of 50 seats to the public for the play and to announce sign-up details at the next meeting.
The Miami Lakes Senior Affairs subcommittee spent substantial time planning upcoming events, including a May 20 Miracle Mile outing and a Main Street Playhouse event on May 15. S6 described two trips with a chartered bus and a target of 40 public seats out of a 50-seat capacity; S6 said the negotiated ticket rate is $15 per senior ticket and the committee must pay for all contracted seats even if fewer attendees show.
Members discussed sign-up methods, including Eventbrite and paper sign-up sheets for residents without internet access. S2 emphasized that committee-sponsored field trips that originate at town facilities are for Miami Lakes residents only; the committee cannot exclude nonresidents for county-owned venues when the committee is not the sponsor. Members also discussed waivers and the practical approach of handing a waiver to participants onsite on the day of the event.
S2 reported an account balance of $8,008.72 and reminded the committee that remaining funds must be spent by Oct. 1. Members noted they have June–August to schedule eligible expenditures and that a supplemental funding request for $2,500 has been filed, though not yet approved.
The committee agreed to advertise remaining seats, finalize flyers and ticketing, and carry forward operational details (reimbursements, invoices) to the next meeting.
