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Library construction team reviews contractorschedule-extension request; recovery plan due in April
Summary
Project managers reported unforeseen conditions and winter weather have prompted Hutter to submit a schedule-extension request (40 days in addition to a prior 46-day request). CHA said it has not accepted the initial delay and will present a mitigation and recovery plan at the April joint committee meeting.
Peterson, assistant project manager for ownerrepresentative CHA, told the joint PTBC and Library Trustees on March 2 that construction has progressed on the library addition but that the general contractor submitted a schedule-extension request. "This time around the schedule extension is for 40 days and that's in addition to the 46 days that were previously submitted," Peterson said, citing the contractor's filing.
Amanda Sawyer of CHA, who spoke later in the presentation, said the delay notices stem from unforeseen conditions when connecting the existing building to the addition and from steel and weather impacts. "We have not accepted this initial delay," Sawyer said, adding that CHA, the designer and the contractor are analyzing HutterCorporation's critical-path schedule to determine responsibility and impact.
CHA reminded the committee that the project started with a notice to proceed on May 20, 2025, and an original substantial completion date of Nov. 21, 2026, a schedule that allowed roughly 18 months of construction. Sawyer described the first delay as "unforeseen conditions" uncovered in the existing building and the second as related to steel fabrication and unexpected winter weather that exceeded typical seasonal buffers.
Council members and trustees asked how the schedule buffer accounted for winter weather and what the implications would be for offsite storage leases. CHA said winter conditions are usually included in construction schedules but that the current winter has been worse than the projected norm; the team is preparing cost estimates for potential lease extensions and storage and is reviewing builder's risk and other insurance-related costs.
Peterson and Sawyer said the project team is already implementing mitigation steps, including accelerating steel work where safe and feasible and overlapping subcontractor scopes to recover time. CHA expects to present a formal recovery plan with an updated critical-path analysis at the April joint committee meeting.
The presentation included details staff said they will continue to monitor: 215 submittals for the month, 15 RFIs submitted in February, no safety incidents reported for February, and ongoing change-order tracking. Peterson also noted a furniture contingency listed in the report of $156,396.70 (separate from main project contingency).
