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Commissioners debrief Live Well Age Health Expo, note low lecture attendance and survey responses
Summary
Staff reported favorable overall feedback for the Live Well Age Health Expo but noted only 16 completed surveys, low lecture attendance and participant requests for clearer signage, prepackaged food and more diverse program topics; commissioners recommended signage, raffle changes and earlier planning for future fairs.
Staff presented a packet summarizing the Live Well Age Health Expo, including vendor lists, program schedules and a survey summary. The meeting record shows roughly 10—1 donated raffle prizes and that staff received 16 completed participant surveys.
Commissioners said lecture attendance was low in several rooms and that timing, signage and layout likely affected turnout. One commissioner said some sessions duplicated topics (for example, similar exercise sessions) and there were no clear signs directing attendees to presentation rooms. A commissioner who staffed a room reported only two attendees in one session.
Food and accessibility were raised several times. Commissioners relayed attendee comments that food service would be better if items were prepackaged or individually boxed rather than buffet style; several attendees also said the selection lacked ethnic variety and vegetarian options. One commissioner summarized that several people were concerned about hygiene ("they couldn't eat" because of flies and serving format).
Recommendations and next steps discussed in the meeting
- Improve on-site signage and program availability (more visible posted schedules and additional printed copies). - Reconsider raffle incentives to reward lecture attendance as well as vendor engagement. - Evaluate food-service options (individual boxed meals and greater dietary/ethnic variety). - Form a working pair or small planning committee to begin outreach earlier and secure presentation vendors sooner.
The commission agreed to carry lessons from this debrief into future planning; staff noted that the fall is a natural time for health outreach (open enrollment season) but also warned that staffing and overlapping city events can limit resources and attendance. The meeting record shows no formal motion on this item; commissioners asked staff to include these debrief findings in planning for future events.
