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Stevensville council reviews biweekly claims, asks about Amazon line items and rising IT contract costs
Summary
Council approved 104 biweekly claims (20352–20374) and questioned credit‑card/Amazon line‑item breakdowns, GoDaddy domain charges and a multi‑year IT services contract that has increased since the original award.
The Stevensville town council reviewed and approved the biweekly claims docket (claims 20352 through 20374), covering 104 items. A council motion to approve the claims was made and staff reported the claims as "104 approved claims 20352 to 20374."
Councilors asked detailed questions about apparent multiple Amazon vendor entries and how individual Amazon purchases are broken out across cost centers. Staff explained that some Amazon items are split to allocate costs across public‑works and other funds and that use of an Amazon Business account allows larger‑quantity purchases and discounts. The meeting record shows councilors requested clearer line‑item descriptions for future packages.
Council members also questioned recurring service charges: a $132/month item described as a printer lease and an IT services contract billed under a three‑year agreement that previously ran around $2,500 per month but has increased after resale of the vendor. Staff explained the IT contract arose from an RFP process and that fees are calculated by number of computers, firewalls and locations covered. Council requested follow‑up on contract terms and the scope justifying recent increases.
Other clarifications included one credit for a set of MCA code books and a GoDaddy domain expense for the town website. Finance staff said they typically present a single credit‑card bill for more clarity; the council asked staff to provide additional detail on multi‑line card purchases in future claim packets.
The council did not withhold approval of the claims. Members noted that many Amazon charges represent small individual purchases and that the apparent length of the listing reflects allocation across multiple funds.
