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Board to issue letter restating conditional Title 5 approval for property sale
Summary
The Board of Health agreed to draft a letter on town letterhead restating a conditional Title 5 approval (with annual septic pumping and yearly E. coli/coliform tests) for a property the lender flagged during a new sale, to clarify terms and satisfy the lender's documentation request.
The Town of Hubbardston Board of Health discussed a property referenced in the packet (listed as 23 World Quads Avenue) that received conditional Title 5 approval during a Board review last year. The conditional approval requires the septic tank to be pumped annually and yearly water testing for E. coli and coliform; those conditions were noted on the prior review dated Nov. 12.
A new lender for the owner putting the house on the market told the buyer the file notes were insufficient for closing. Board members agreed to prepare a formal two‑paragraph letter on town letterhead that restates the Board’s conditional approval and clearly lists the septic and water‑testing requirements so the lender can review an official, signed document.
Board members assigned drafting and review tasks: staff will prepare the letter in separate paragraphs—first outlining the septic condition and next the water‑testing requirements—so the lender receives an unambiguous statement of conditions. The board will sign and provide the letter to the lender; staff will ensure any subsequent documentation (e.g., evidence the septic was pumped or that water testing occurred) is recorded with the Board before future approvals are issued.
