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Board hears food‑service bid recommendations; members request dollar amounts
Summary
Staff recommended Highland Dairy (dairy), SGC (primary food vendor) and Gold Star (secondary vendor) for food‑service contracts but board members said the minutes and record must include the dollar amounts before final approval.
District staff presented a summary of food‑service bids and recommended Highland Dairy for dairy products, SGC as the primary food vendor, and Gold Star as a secondary vendor. The staff member said the recommended vendors were the same vendors used in prior years and that the chosen bids were the lowest received.
A committee member said there were no dollar amounts tied to the recommendation in the materials distributed that evening and asked that the financial figures be recorded in the minutes before the board finalized any approval. "There was no dollar amounts tied to it, and I think that's probably something we should have in the minutes," the committee member said.
Staff acknowledged the omission and offered to obtain the bid amounts and include them in the record. Board members agreed it was appropriate to have the numbers on file for financial oversight; one member suggested calling the food‑service director to confirm details.
No formal contract award was recorded in the meeting minutes during the discussion; the board did not take a final vote on the contract approvals while the numeric details were missing.
