Building committee approves $40,462 pay application and two small change orders as project nears closeout

Chair (S1) opened the April 23 meeting and the committee approved Pay Application No. 17 for $40,462, described by the project's presenter as mainly closeout costs for temporary heat, utilities and on-site supervision. Presenter (S5) said retainage remains in the contract and that the final payment application is expected once punch-list items are finished.

Presenter (S5) explained two change-order line items on the PCO log were duplicate entries for distinct work. One, O65, originally included both purchase and installation of two gate valves; the architect recommended revising O65 to cover only purchase while the fire department installs the valves. The other, O66, was repriced to $4,929 and described as miscellaneous adjustments tied to card-reader access and an additional control panel and touchscreen.

Committee members questioned the markup and scope, with one member noting the valve purchase was likely to be inexpensive and asking why it remained on the change-order sheet. Presenter (S5) agreed to update the pricing to reflect purchase-only amounts. Committee member (S2) moved to approve the revised change orders (O65 not to exceed $1,200; O66 for $4,929); Chair (S1) seconded and the motion carried.

The presenter estimated those approved adjustments would bring cumulative change orders on the project to just under $27,000. The committee also discussed a previously submitted PCO of about $1,800 for topsoil restoration related to propane-tank preparation and agreed the responsible party for that cost needed clarification before elevating it for payment.

The committee voted to carry the payment and change-order approvals. Members asked that remaining punch-list items be addressed promptly so the final payment application can be submitted.

The committee adjourned after completing its agenda.