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Harlem board approves $4.63 million in expenditures, awards multiple contracts and renewals
Summary
The Harlem UD 122 board approved the treasurer's report and a broad consent agenda that included capital bids, architect MOUs and subscriptions; total expenditures reported for the period were $4,626,800.83, and several procurement items were approved for FY27.
The Harlem UD 122 board approved a multi-item consent agenda that included the treasurer's report and numerous contracts, subscriptions and capital bids. District business staff reported total expenditures for the period of $4,626,800.83 across funds.
District business official Joshua Arand reported payables of $1,061,106.17, void checks of $1,017.26 and one payroll totaling $3,565,694.66, producing total expenditures of $4,626,800.83. Board members asked one clarification about a $700 life-safety line; staff said they would follow up on that specific line item.
The board approved a recommendation to award a rock-cut parking-lot project to Norwest Construction: a base bid of $209,550 plus an alternate to redo the Marquette path at $12,475.65, for a total of $222,025.65. The Harlem Middle School painting corridor project was awarded to Midwest Decorating Inc. for a base bid of $48,500 and an alternate at $32,100, for a total of $80,600. The board also approved memoranda of understanding with Haggony Architects (boiler replacement at Harlem High School) and Tagney Architects (fire-alarm system upgrades), funded in part by last year’s life-safety/bond funds, and a lighting upgrade at Windsor Elementary to convert fixtures to LEDs under an incentive program.
Other approved items on the consent list included (not exhaustive): a treasurer’s bond for FY27 with a $7.3 million limit and premium of $6,464.12; a membership with the Northern Illinois Council of Governments ($2,500 annually); an extension with Athletico Management LLC for athletic training services ($39,725); a cellular-communications installation contract for district buildings (Permarsh Security Services, $21,294.25, paid with Title IV funds); and numerous subscription renewals and professional-development agreements funded through federal Title funds and IDEA grants.
Board members voted on the consent agenda by roll call; the motion carried with recorded ayes from board members present. Staff said details, exact contract language and funding sources (local, Title funds, IDEA) were included in the board packet and will be published with the meeting materials.
The board also discussed residency-verification software renewal pricing; staff clarified the multi-year average cost by user and said the district had reduced the number of licensed users to lower annual costs.
The board concluded the consent-vote sequence and moved on to remaining action items.
