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Williamson County Board approves $17,006 change order to adopt BSA timekeeping system
Summary
The Williamson County Board of Supervisors approved a $17,006.35 change order to adopt a cloud-based BSA timekeeping system that integrates with the sheriff’s time clock; the vendor’s package includes about $11,000 in implementation costs and roughly $7,000 per year thereafter.
The Williamson County Board of Supervisors voted to approve a change order to adopt a vendor timekeeping system for the BSA program, authorizing a signature to send the contract documents to the vendor.
An agency official (S4) told the board the total price is $17,006.35, including roughly $11,000 for initial implementation and setup and about $7,000 a year thereafter. The presenter said the cloud-based system will integrate with existing sheriff’s office timekeeping and can accommodate unlimited users, which they described as the most cost-effective option for the county’s needs. "This total is $17,006.35," the agency official said.
Board members asked clarifying questions about user limits and system architecture; the presenter confirmed the system is cloud-based and does not require a local SQL server. The presenter also stressed timing: staff asked for authorization to sign and send the change order that afternoon so the vendor can begin implementation on the county’s schedule.
The Chair called for a motion to approve the change order; the motion was moved and seconded (mover and seconder not specified in the transcript) and approved by voice. The presenter said they would email the signed documents that afternoon and asked members to sign the customer signature sheet.
Next steps: staff will finalize signatures and transmit the change order to the vendor so implementation can begin.
