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Board reviews athletics contract RFP results; ESSMC proposal reduced to $440,000 over five years
Summary
After a competitive RFP, staff reported ESSMC reduced an initial athletics proposal from $519,000 to $440,000 over five years and agreed to absorb $35/hour ancillary fees; the board moved the recommendation and renewed student accident insurance at no cost increase.
The board discussed renewal of the district’s athletics services and student accident insurance following a request‑for‑proposals process.
Staff reported three companies responded to the RFP for athletics services; ESSMC’s initial five‑year proposal of $519,000 was renegotiated downward to $440,000, and the vendor agreed to absorb previously billed ancillary fees of $35 per hour. Staff said the vendor offered ongoing partnership opportunities including gym sponsorships and community programs.
Board members praised the negotiated savings and the level of service. One member said, "we are getting every dollar's worth out of these guys," reflecting positive experience with the vendor. Staff also reported that student accident insurance will renew at no cost increase, maintaining coverage for student athletes.
The board moved the athletics contract recommendation and related student insurance renewals forward for final action at the next meeting.
Next steps: staff will finalize contract terms and present the vendor agreement and insurance renewal for formal approval at the scheduled vote.
