District details key contracts; school-based Medicaid billing to start in July

Finance staff outlined a set of 12 contracts being presented for approval, including a new three‑year preventive-maintenance agreement for chillers and cooling towers, renewals and replacements of administrative platforms (EduLink and Frontline components), occupational-therapy contracts, curriculum purchases, Amplify (three-year license paid over two years), and an environmental control/asbestos-management contract. Staff said the chiller preventive-maintenance contract was locked at about $43,110 per year for three years and that an amendment expanded coverage, increasing the overall preventive-maintenance contract to about $82,000 per year.

On special-education revenue, the presenter (S3) described the school-based Medicaid (medical access) program: the district completed provider enrollment this spring, implemented capture and billing systems, and plans to begin billing in July. The presenter emphasized parent consent is required for Medicaid billing and said the revenue “will give us a clean school year for 02/2627” to offset some special-education costs. Board members asked about potential incentives to prioritize billable services; the presenter and board members discussed safeguards and compliance steps and said the program is a longstanding federal/state mechanism used in many districts.

Finance staff also noted some contract-cost clarifications: the new custodial agreement costs more than prior actuals (about $260,000 more than what the district was paying) but came in about $270,000 less than previously budgeted for next year (after other offsets). Staff said they will present the full contract terms for board review when the item is before the board.