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Finance director reports near-budget revenues, details P-card and Amazon procedures; board approves $300 transfer
Summary
The finance director reported year-to-date revenues and expenditures through April 30, outlined purchasing-card and Amazon account controls, and the board approved a $300 transfer for the assessor's office to cover training and contracted printing.
The Winchester Town Finance Director presented the April 30, 2026 year-to-date financial report at the May 18 meeting, described cash balances and investment yields, and outlined controls for the town’s purchasing-card and Amazon business-account procedures.
The director said the town is 10 months into the fiscal year (about 83%) and asked the board to refer to a one-page summary provided with the packet. The transcript records a year-to-date revenue figure of "$40,000,009.35" and property taxes listed as "$29,000,002.38"; the Finance Director also reported specific capital expenditures for April including police vehicle replacement, a records-management expense, annual road maintenance and a culvert payment. (The transcript contains several numeric notations that appear to be transcription artifacts; the town should confirm all figures in the official financial report.)
On procurement controls, the Finance Director described a limited set of purchasing cards (four in use — town manager's office, finance office, police chief and fire marshal), daily and monthly spending limits configurable in the Bank of America P-card portal, temporary limits for one-time needs, and a multilayer review that requires receipts, signed purchasing-card forms and monthly reconciliation by the treasurer before posting to the general ledger. The director also described administration of the town Amazon business account, requisitioner invites, and final-approval routing for order placement.
By recommendation of the town manager, the board approved a transfer of $300 to the assessor’s office to cover overages for training and contracted printing tied to CAAO registration and travel. Selectman Kevin Bishop moved the transfer; the motion was seconded and approved.
The finance director told the board she will update the capital summary with bond-project details and will coordinate with staff and the town manager for a June 1 presentation to discuss bond-related items.
