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Bluff council approves minutes with amendment and advances grant spending and RFP plans ahead of June open house
Summary
On May 19 the council approved meeting minutes with a small edit, heard a staff update on spending options for a Brick renovation grant (including a potential Rocky Mountain Power service upgrade), discussed procurement thresholds and small capital projects, and authorized staff to issue RFPs for legal and audit services.
The Bluff Town Council on May 19 approved minutes from recent meetings with a single amendment and received several staff updates on grant spending, procurement and upcoming solicitations.
Chair called for approval of the minutes from May 5, May 7 and May 12 with the edit removing a sentence about bringing a property-tax statement; the council voiced approval and the minutes were adopted with that change.
Staff member Malia presented the status of grant funds for the Brick renovation, saying the town has met its cash match and that she had confirmation the town could use part of her salary as match. She said roughly $43,810 remained available to spend depending on choices about USDA materials and a possible Rocky Mountain Power transformer/service upgrade, which staff said Rocky Mountain Power would inspect this week. “We have, at this point, our cash match, I believe, we have met,” Malia said, and added that using her salary as part of the match was confirmed that day.
Council discussed ways to obligate funds before grant deadlines, including ordering materials with delayed delivery, buying appliances, or using funds for a service upgrade. Staff outlined procurement thresholds used for the town: purchases under $1,000 are minor, $1,000–$10,000 generally require informal quotes, and formal RFPs or sealed bids are used for amounts over roughly $80,000. Council also discussed making new windows operable (an incremental cost staff gave as about $2,000) and leveling a wooden subfloor to concrete (roughly $5,000). A contractor on site offered to perform some work next week if the council wanted to proceed quickly.
Chair also proposed issuing RFPs for the town's legal counsel and accounting/audit firm to reassess fees and service value; staff said the state auditor allows rehiring prior firms but recommended routine competition about every five years. The current legal counsel rate was cited in the meeting as $380 per hour. Staff said they aim to issue RFPs in the next two weeks and to present proposals for council review in early July.
The council closed by confirming plans for a 6 p.m. open house and reminding members that the first formal public hearing on the tentative budget is June 2.
No new budgets or contracts were approved on May 19; the council directed staff to pursue quotes, coordinate Rocky Mountain Power site visits, and prepare RFP documents for future council consideration.
