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Committee weighs first reading of credit-card policy change to raise monthly cap and add cardholder
Summary
Finance staff presented a first reading to raise the citywide monthly credit-card cap from $5,000 to $9,900, add the street crew leader as a cardholder (total six cardholders) and raise an individual-card cap to $1,650; reconciliation procedures and a named finance clerk review were described.
Daryl presented the finance committee with the first revision to Sunbury’s 2022 credit-card policy. The proposed changes would raise the total combined monthly cap for all city-issued cards from $5,000 to $9,900 and add the street crew leader as an additional cardholder, bringing the total to six cardholders. Under the proposal, the maximum allowed per individual card would increase to $1,650.
Daryl said the change is intended primarily to provide the service department greater purchasing flexibility—the department has more workers and an independently operating crew leader who needs to make routine purchases without repeatedly seeking the street supervisor. He noted finance has hit the prior cap multiple times and at times had to make early payments to free up card capacity.
On oversight, Daryl explained the policy requires receipts and that the finance clerk (named in the packet as Jessica) reconciles receipts to card charges; if items do not reconcile, staff will investigate. Committee members asked whether receipts are submitted and how reconciliation is handled; Daryl confirmed the clerk reviews receipts and that historically the process has not produced issues.
The change is a first reading; no committee vote was taken. Dana Steffen will be at the council meeting to answer any additional operational details when the ordinance reaches council.
