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Collinsville council approves budget adjustments, contracts, change orders and multiple infrastructure funding agreements
Summary
At its April 28 meeting, Collinsville’s council approved a series of ordinances and resolutions totaling multiple budget adjustments and project authorizations, including a $70,000 convention-center consulting contract, a $1.3 million state grant for Summit Avenue reconstruction, road change orders and several local grant awards.
Collinsville’s City Council approved a slate of fiscal and project measures April 28, including budget appropriations, a consultant contract for the Gateway Convention Center, state funding agreements for two street projects, a contractor change order on a road reconstruction, a small-business façade grant and the adoption of a parks master plan.
Key approvals included an ordinance increasing 2026 appropriations by $104,790.45 (a mix of DOJ COPS training reimbursement, a Department of Commerce grant reimbursement and $9,000 from fund balance for an All Abilities playground); an ordinance authorizing a $70,000 contract with Johnson Consulting to perform an operational and fiscal study of the Gateway Convention Center; and a resolution authorizing a local agency funding agreement with IDOT so Collinsville can use a $1,300,000 state grant toward the Summit Avenue reconstruction project.
Public Works Director Troy Turner said the Summit Avenue project’s total cost is about $2.5 million and that the $1.3 million state grant will cover a large share of construction and engineering. “So this allows us to use that state money on this project for construction and construction engineering,” Turner said. Council approved the IDOT agreement unanimously.
The council also approved a Clay Street shared-use path funding package: staff requested execution of an IDOT local agency funding agreement for the project’s preliminary engineering and a separate resolution to allow use of Motor Fuel Tax (MFT) funds to cover the city’s roughly $40,000 share of preliminary engineering costs. Associate Engineer Isaiah McNees told the council the total project estimate is about $1,000,200 and that the preliminary engineering is about $144,000; council voted to approve both measures.
On an already-completed road reconstruction, the council approved a $91,726.30 change order to the Stutz Excavating contract for McDonough Lake Road and Horseshoe Lake Road to cover work that included switching pavement from asphalt to concrete, additional aggregate, traffic-control adjustments and soil modifications; McNees said the change would raise the contract to about $2.6 million and noted that Dayton Freight covered a portion of Phase 2 work.
Council adopted the Willoughby Farm master plan after parks staff described a revised phasing map. The council also approved an ordinance conveying a city-owned surplus parcel to Starnes Properties LLC (with utility easements reserved) and a Northeast Business District grant awarding Northgate Animal Hospital half of the project cost (staff recommended a $21,429.53 award on a project near $43,000). Consent items approved earlier included $1,737,168.77 in bills and $869,125.93 in payroll.
All recorded votes on these items were affirmative. Several staff presenters said the proposals were supported by available funding sources and consistent with operational objectives; council members made no recorded motions to remove items from the consent agenda. The meeting later moved into closed session and then adjourned.
