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Council authorizes $142,350 HVAC replacement at Collinsville animal shelter after higher-than-expected bid
Summary
After staff described a failing 20‑year HVAC system and rising repair costs, the council authorized a $142,350 contract with Integrated Facility Services for replacement of the animal shelter HVAC; staff said the animal‑shelter fund can absorb the over‑budget cost.
The Collinsville City Council on May 12 approved an ordinance authorizing the city to enter into an agreement with Integrated Facility Services (IFS) to replace the HVAC system at the city animal shelter.
Police Chief Boren outlined the need: the shelter’s HVAC is believed to be original to the building (about 20 years old), with increasing repair frequency and maintenance costs. During the capital improvement plan budgeting process staff obtained fall estimates from three vendors — Hoffman Brothers at $105,215, IFS at $109,850 and Murphy at $184,317 — and budgeted roughly $115,000. When competitive bids were solicited in February, only IFS submitted a formal bid: $142,350.
Boren said IFS explained the price increase as driven by higher equipment costs (~$11,000), a two‑year parts and labor extended warranty (~$6,000), additional sheet‑metal and pipe‑fitter labor (~$4,500), increased electrical installation (~$1,500), installation costs (~$3,500), engineering and drafting (~$3,000) and a factory start‑up fee (~$3,000). Council members and staff discussed whether rebidding was practical given summer timing and the risk of system failure during hot months.
City Manager Derek Jackson said the animal‑shelter fund can absorb the roughly $27,350 variance from the CIP budget and staff recommended moving forward to avoid shelter outages that could require relocation of animals. A motion to approve the ordinance passed by roll call with all council members voting yes.
