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Committee reviews capital plan items, vehicle replacements and indirect‑cost report
Summary
Officials reviewed the district's five‑year capital plan prioritizing FY27 rooftop HVAC replacements and vehicle purchases (including a $95,000 plow truck) and discussed the annual indirect‑cost agreement that affects net school spending, noting combined shortfalls across fiscal years.
District staff presented the five‑year capital plan and the annual indirect‑cost agreement to the school committee, outlining priority facility repairs and funding implications.
The capital plan (2027–2031) lists FY27 priorities including phased replacement of failing rooftop HVAC units at the high school and replacement of a 2014 Ford F‑550 plow truck; the presenter said the truck replacement was estimated at $95,000. Staff also proposed purchasing three vehicles to bring some out‑of‑district transportation runs in‑house, with quotes drawn from state bid lists and formal procurement to follow.
On district finance, the presenter (identified in the record with the first name Melissa) explained the indirect‑cost agreement the committee must approve with the town to allocate town expenses to the school end‑of‑year report. She said fiscal 25 ended below net school spending by about $338,000 (~1%) and that, using budgeted numbers, fiscal 26 would be short about $759,000 (≈2.3%), with a combined shortfall shown in the packet of just over $1,000,000 (≈3.3%). "These are the types of expenses factored in," Melissa said, describing items such as town‑paid retirement contributions, workers compensation and building liability insurance that count toward education‑related costs in the end‑of‑year report.
Committee members asked follow‑up questions about timing, procurement and whether vehicle purchases would ultimately lower operating costs if the district brought runs in‑house. Staff said more detailed quotes and final procurement plans will be provided at future meetings before any purchase decisions are finalized.
