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Powell County Fairgrounds board approves trailer repairs, bathroom renovations and combined event/caretaker role
Summary
At its April 2, 2026 meeting the Powell County Fairgrounds Management Board approved up to $50,000 for trailer repairs, a roughly $9,000 bathroom renovation (board-selected option 2), a combined event coordinator/caretaker position at $1,500 per month pending MACO approval, and a Cintas AED service contract.
The Powell County Fairgrounds Management Board on April 2 approved a series of facility and operational measures intended to address mold, plumbing and staffing needs at the fairgrounds.
Board member Dayna Gilman opened the meeting and read minutes from March 19, which the board approved after a motion by board member Dale Perkins and a second from Emily Wood. The board reviewed bills totaling $11,978.66 and recorded a cash account balance of $239,161.00.
Commissioner Leonard Wortman reported that additional costs from Swank may be covered by "ARFA" funds as recorded in the minutes and said changes to arena bid features could reduce expenses. Event Coordinator Kelley Knight said the recent high-school rodeo went well but raised questions about contract responsibilities and an ongoing need for volunteers to assist with cleanup and facilities during events.
Shannon Fouche reported visible mold in the office trailer and recommended replacing siding, adding a vapor barrier and adjusting trim placement; plumbing repairs will also be required. The board approved a motion, moved by Dale Perkins and seconded by Shannon Fouche, authorizing up to $50,000 for trailer repairs.
Tony Stoddard of TSS Construction presented three repair options for the concrete bathrooms: full demolition and mold mitigation (about $18,000), a sanding/painting approach with heater and new insulation (about $9,000, no dump fee), or the same sanding/painting work if done by the board (about $9,000). Dale Perkins moved to proceed with the second option; Emily Wood seconded and the motion carried. Tony noted he has written estimates for the work.
On staffing, the board discussed whether the caretaker position could be a contract role and considered combining that role with the event coordinator. Dale Perkins moved to combine the positions at $1,500 per month; Shannon Fouche seconded and the motion was approved. The minutes record that the board will seek MACO approval for the personnel change.
For emergency equipment, the board voted to contract with Cintas to provide automated external defibrillators (AEDs) and ongoing maintenance at a cost of $130 per month. Dayna Gilman moved for the Cintas contract; Shannon Fouche seconded and the motion was approved. The board discussed placement of units in the bathrooms and arena area.
Other logistical items included forming a sponsorship subcommittee (Erin Fouche, Emily Wood, Michael Misiura, Kelley Knight and Tony Stoddard), ordering sponsor banners (4x8 at $176; 2x4 at $44), flag purchases, a Les Schwab estimate of about $599.25 for tractor tire fluid, hydro-blasting that left sewer lines roughly 80% clear, pickup of panels purchased from Whitehall scheduled for April 11, setup of a QR code and a $200 petty cash fund (signers to be Dayna Gilman, Emily Wood and Shannon Fouche), and an idea to host an annual Dutch-oven cook-off.
The meeting adjourned at 8:23 p.m.
The board recorded motions and approvals but did not include roll-call vote tallies in the minutes for the motions referenced. The minutes note that Tony Stoddard holds written estimates for the repairs and that the board will pursue MACO approval where required.
