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Council approves consent items, National Guard contract changes, a sole‑source water station and a PFAS study
Summary
In a series of largely uncontested votes the council approved routine consent items, two National Guard repair contract modifications (B‑325 and B‑216), a sole‑source exemption for an AquaTrak water loading station and authorized a consultant contract with CDM Smith for PFAS alternatives at the Balsam Well.
The Klamath Falls City Council on May 18 approved a set of administrative and procurement items, including budget consent materials, contract modifications tied to National Guard cooperative agreements and a water system consultant contract to study PFAS solutions.
Consent and National Guard contract modifications: The council approved the consent agenda, which included the first period budget analysis report for the 2025–27 biennium. The council authorized the city manager to execute modification number 4 to the facilities sustainment, repair and modernization cooperative agreement with the National Guard Bureau for Building 325 in the amount of $31,773, and modification number 5 for Building 216 in the amount of $31,586; staff said both change orders are 100% funded by the Guard and the city receives an administrative management fee.
Sole‑source procurement for water loading station: Water manager Robbie West explained the city planned to procure an AquaTrak cloud‑based water loading station produced by AquaFlow International Inc. because the skid platform is proprietary. The council adopted findings to grant an exception from competitive bid requirements and authorized the bid‑awarded contractor to purchase the AquaTrak unit.
PFAS consultant contract: The council authorized the city manager to sign a consultant services contract with CDM Smith to prepare a Balsam Well PFAS solution alternatives technical memorandum. The motion on the floor recorded a not‑to‑exceed amount of $97,002.09 for the contract. Water staff said the study will evaluate whether to rehabilitate the existing Balsam Well with treatment, to shift production to a higher‑yield nearby well and to update booster stations to increase redundancy.
Why it matters: The actions move forward planned repairs for buildings used under National Guard cooperative agreements, advance procurement for an operational water loading station, and commit the city to a technical study to address PFAS water quality concerns. Staff said some items are entirely grant‑funded or proprietary and do not require competitive bids; the CDM Smith study is intended to inform a choice between treatment and alternate supply investments.
What comes next: Staff will return with contract documents, procurement steps and study findings as those items progress.
