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County Recorder approved to buy OCR software for $42,300 to speed real‑estate recordings
Summary
The board unanimously authorized purchase of Optical Character Recognition software for $42,300 (a $21,600 perpetual license plus $20,700 for five years of maintenance) from West Central Indexing, funded from the Recorder Technology Fund.
Cottonwood County’s recorder presented a technology purchase request April 2 and the board approved it unanimously.
Kathy Kretsch, County Recorder, explained that Optical Character Recognition (OCR) software would improve processing of real‑estate recordings. Kretsch provided cost figures: a perpetual license for $21,600 and a five‑year maintenance agreement for $20,700, for a total cost of $42,300. The board voted to purchase the software and to pay the expense from the Recorder Technology Fund.
The minutes record motion and unanimous approval but do not specify implementation dates, vendor delivery schedules, or expected processing improvements; those operational details will be managed by the Recorder’s Office and the vendor, West Central Indexing.
