Commission tables rules of procedure, drops requirement to include address in written comments

The commission opened debate on proposed rules of procedure, with staff walking members through draft language and options for applying Robert’s Rules of Order to a small board. Chair asked for discussion and staff counsel recommended keeping Robert’s Rules as a baseline while allowing small‑board flexibility, including fewer formalities for seconds and limits on debate when the commission chooses.

A primary change adopted at the meeting removed a requirement that written public comments include a full street address. The staff recommended, and the commission voted, to require only a printed name and city of residence for written submissions to avoid compelling disclosure of home addresses. Chair solicited a motion to strike the address requirement; the motion was moved and seconded and passed by voice vote.

Commissioners also discussed how the salary schedule should be adopted. Staff recommended adoption by written resolution — filed by the clerk — rather than requiring commissioners to sign final documents. Staff noted that a three‑member affirmative vote is the statutory threshold for adoption under the municipal code. Commissioners debated how much deliberative content to preserve in minutes versus recording motions, votes and findings in a resolution or template to improve continuity across commission terms.

After discussion, a commissioner moved to give members more time to review the draft rules and consider approval at the next meeting. The motion was seconded and the commission voted unanimously to table final adoption until the next meeting.

The commission directed staff to circulate the revised draft incorporating the changed written‑comment language and any clarifying edits to the hearings and minutes sections ahead of the next meeting.