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District presents facility-use update; staff say rentals cover most costs but cross-subsidy remains
Summary
Facilities director Deon Reyes told the Lakeville board the district handles over 10,000 annual facility requests and forecasts roughly $872,000 revenue against about $837,380 in facility expenditures; staff said rentals cover the majority of these costs but the district is not yet fully cost-neutral and will not increase fees this year.
Deon Reyes, facilities and operations staff, presented the district's annual facility-use report at the May 19 work session, telling the board Lakeville receives more than 10,000 annual requests for district spaces and logged roughly 480 non-district groups in the past year.
Reyes said district-sponsored uses remain the highest priority and presented utilization data showing district use at about 83.8% and class-one local youth users at about 90.6% of non-district activity. He told board members FY25 actual facility revenue was $720,721; the district is forecasting roughly $872,000 in rental revenue for the current year and forecasting facility-use expenditures of about $837,380.
Reyes emphasized the district's intent is not to profit from rentals. "We are not here to make a profit. We are here to try and get to closer net neutral costs," he said. Staff described administrative and operational changes that reduced custodial overtime and shifted custodial/grounds responsibilities through a joint powers agreement; those changes helped lower some expenses.
Board members asked whether the district is cross-subsidizing community activities from classroom funds and pushed for more granular P&L reporting by program or activity. Director Thompson and others pressed for a clearer number on the remaining cross-subsidy; staff said they cannot yet provide a precise dollar-for-dollar cross-subsidization figure but agreed to provide more detailed program-level accounting in a future report.
Reyes said administration was not recommending fee increases this year but added a few minor new fees to the addendum (for example, a parking-lot rental fee and an updated kitchen-staff rate) and noted the joint powers agreement expanded custodial-on-grounds coverage to additional school levels.
The board did not take any immediate action on fees and asked staff for follow-up data showing program-by-program revenue and expense so trustees could better judge whether and how fees should change in future years.
