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Committee backs moving forward on Hunter Street lift-station change order, asks for firm completion date
Summary
Committee recommended proceeding with a $185,000 change order for the Hunter Street lift station (plus freight cited at $6,164, revised total reported as $191,164) and asked staff to add a contract completion date (proposed Sept. 15, 2026) to protect ARPA funding and to finalize limited-release language with attorneys.
The finance and public-works discussion on May 18 advanced a proposed change order to complete the Hunter Street lift-station work and asked staff to tighten contract language on schedule and liability.
Staff reported the contractor change order amounts to $185,000 for work related to change order number two, and noted an additional freight charge of $6,164 cited in contractor paperwork; staff said the combined revised proposal total discussed was $191,164. Committee members emphasized the need to include a completion date in the change-order documents so the ARPA-funded work is demonstrably complete by the ARPA deadline. One council member cited a September 15, 2026 completion date on the contract page and asked that date be made explicit in the executed change order.
Council discussed related limited-release language intended to settle certain claims associated with the contract while reserving unrelated manufacturer or warranty claims. Staff said the attorney had proposed an addition to the release that would preserve unrelated claims and require the city to pursue claims against subcontractors if damage occurs unrelated to the contractor's work.
Members also stressed operational continuity: recent heavy rains triggered alarms at the station but staff controlled flows using bypass pumping and on-site intervention; the committee said the change order should include a requirement that the station be delivered fully operational, not simply installed.
Action and next steps: the committee recommended moving forward with the change order and related limited-release language pending final attorney review and a clear, dated completion milestone in the contract. Staff was directed to ensure contract language ties final payment eligibility to the station being "up and running" by the agreed completion date and that ARPA spending conditions are explicitly satisfied.
Provenance: committee discussion began at the water/sewer change-order review and included back-and-forth with staff about contract wording, freight, and ARPA-related deadlines.
