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New Lenox board approves series of vendor contracts and waives formal bidding for multiple projects
Summary
At its May 18 meeting the New Lenox village board voted to waive formal bidding and approve multiple vendor proposals — including SKA radios for PRV sites, village hall HVAC upgrades, sun shades at the sports complex, turf infill, and an early work package for Crossroads Fieldhouse — and approved payroll and disbursements.
The New Lenox village board on May 18 approved a series of vendor proposals and repeatedly waived the village—formal bid process to keep several capital projects moving forward.
The board voted to waive bids and approve a purchase of SKA radios for pressure-reducing-valve (PRV) sites from Tri Systems, a cost the transcript lists as "not to exceed $100,000." Trustee Christopherson moved and Trustee Wilson seconded; roll-call votes on the motions were recorded as in the affirmative and the measures carried.
Officials also approved a second phase of village hall HVAC upgrades after Mark (staff member) said the vendor who completed phase one submitted a proposal for $116,000. The board waived formal bidding and approved the proposal on a roll-call vote.
Construction engineering services for a water-main replacement project were approved to allow the village to secure an IEPA loan. Mark described the work as shop-drawing review, on-site observation and contract administration; the figure in the transcript appears garbled and is recorded as "not to exceed 184,95." Because the amount was unclear in the record, the board—approval is reported here with that caveat.
At the sports complex the board approved two related projects with vendor Herrera: 13 new bleacher sun shades (including backs for 10 existing bleachers) and playground sun shades. Brian (staff member) said three proposals were solicited, Herrera was the only proposal meeting material and warranty criteria for the bleacher work and the lowest bidder for the playground shades; the bleacher package cost is shown in the transcript as $232,550. The motions to waive bidding and approve the proposals carried.
The board also approved a turf infill proposal for the sports complex, described by staff as adding 1.6 million pounds of sand and rubber infill to protect turf from premature failure. The motion to waive bidding and approve the proposal was passed "subject to attorney review," and staff said scheduling would be coordinated to avoid interference with tournaments. The transcript lists a not-to-exceed figure that appears garbled; the amount is reported here as unclear in the official record.
Finally, the board approved a resolution waving competitive bidding and authorizing an early-work package with Northern Builders for the Crossroads Fieldhouse (ground clearing, geotech and initial site work) so the project can remain on schedule. Trustee Madson moved the resolution; the motion carried on roll call.
Trustee Madson moved to approve monthly disbursements and payroll as read into the record; the motion was seconded and approved by roll call.
What happens next: several approvals were conditioned in the meeting on attorney review or subsequent contracting. No objections recorded changed any of the outcomes; the board scheduled no additional public hearings for these items at the May 18 meeting.
Quotes from the meeting: "This kind of goes hand in hand with the tower radios and the server..." Mark said in support of the PRV radios. Brian said of the bleacher shades, "It's going to be a great addition...one of the biggest issues out there because there's so much concrete, such a big area and no shade."
