Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Hr Systems topic
No spam. Unsubscribe anytime.
Midland County approves NeoGov HR system after staff outlines 12–18 month implementation plan
Summary
The Midland County Commissioners Court approved a contract with NeoGov to centralize payroll, timekeeping and HR functions after staff described persistent errors in current systems, a phased implementation of about 12–18 months and first-year discounts but said total costs were not yet available.
The Midland County Commissioners Court voted to approve a contract with NeoGov to replace multiple disconnected human-resources systems with a single platform, following a detailed presentation from county HR staff about existing payroll and timekeeping problems.
Presenter described the county’s current process as fragmented and manual, saying the county uses separate systems for recruiting, timekeeping and benefits that require repeated manual entry. “This is gonna be a project that’s probably about a year and a half worth of work because it doesn’t just go from 1 push into another,” the Presenter said, explaining the phased approach to implementation and testing.
Why it matters: County staff said the consolidated system would centralize recruiting, onboarding, payroll and benefits, add a learning-management system with more than 1,500 training videos, and allow employees to clock in by mobile app with geofencing. Staff emphasized the county employs “almost over 800 employees,” framing scale and the administrative burden of continuing to run multiple systems.
Cost and timeline: Commissioners asked about costs. Commissioner (Committee member) asked, “How much is this costing you in comparison to all the other programs we’re currently leasing or renting?” The Presenter replied, “I don’t I don’t have an overall cost of all the systems that we’re currently using,” and said NeoGov provides a substantial first‑year discount with higher recurring costs in later years and that initial purchases may include replacement of county time clocks.
Implementation details: The Presenter said the county already uses NeoGov for recruiting and onboarding, which made it a frontrunner; other Texas jurisdictions using NeoGov include the city of Midland, Victoria and Corpus Christi. Staff said implementation will be incremental, with core HR and payroll early in the process and parallel-running systems likely during testing to validate payroll accuracy.
Questions and responses: Commissioners and staff discussed fund-accounting complexities unique to the public sector (for example, paying an employee from multiple funding buckets). Staff noted those fund splits are a key criterion in choosing systems that support government accounting.
Outcome and next steps: After the presentation and questions, a commissioner moved to approve the NeoGov agreement and the court voted to approve the contract. The judge was authorized to sign the agreement and staff will meet NeoGov’s implementation team to develop a schedule and begin phased work.
The court’s approval authorizes staff to begin implementation planning; staff signaled the first substantive implementation actions will follow the judge’s signature on the contract.
