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Board hears SIS migration timeline and $1.5M technology capital plan
Summary
District technology director Mike Wilkes updated the board on migrating from eSchoolPlus to Synergy, reporting two of four data conversions are complete, a June–July cutover target and parent/student onboarding around Labor Day; the proposed technology capital plan totals just under $1.5 million with roughly $300,000 in offsets.
The Geneva School Board received a technology update Jan. 12 that combined a district Student Information System (SIS) migration timeline with next‑year capital spending proposals.
Mike Wilkes, the district’s technology presenter, said the district is migrating from eSchoolPlus to Synergy (EduPoint). “We are going through and we've now loaded nearly every set of data up to the new system as part of our iterative process,” he said, adding the district has completed two of four planned data conversion rounds and expects rounds three and four in spring with a cutover targeted for June–July and parent/student onboarding around Labor Day.
Wilkes outlined the proposed capital plan for the education fund and operations fund: about $1.3 million from the Ed Fund and roughly $150,000 in O&M for infrastructure, for a combined total just under $1.5 million. He said the district anticipates about $300,000 in offsets (a technology services/registration fee and grant awards) and a small eRate reimbursement (about $8,000) on the O&M side. Planned items include staff‑device replacements (remaining staff laptops), student device purchases for specified grades, phone‑system and data‑center support renewals, cybersecurity assessments and possible copier fleet replacement (Wilkes noted buying outright could add roughly $500,000 to the Ed Fund total).
Board members asked technical and operational questions: Wilkes said student devices have a four‑year replacement lifecycle while staff devices are managed on an eight‑year cycle (four years in active use, four years as loaners), that most copiers are monochrome with one color unit per building, and that most students keep devices over the summer except some grades that turn devices in for inventory or replacement.
Wilkes closed by saying staff will continue training and validating conversion data and will update the board if any significant schedule changes occur.
