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Finance committee forwards $2.2 million FY2025-26 technology capital plan to full board
Summary
The finance committee recommended the district's FY2025-26 preliminary technology capital plan — roughly $2.2 million gross, net impact about $1.75 million after projected offsets — and voted to send the plan to the full board for consideration.
The Geneva CUSD 304 Board of Education finance committee voted on Jan. 13 to forward the district's FY2025-26 preliminary technology capital plan to the full board, after hearing a presentation that laid out student-information-system options, network upgrades and device-refresh timelines.
The plan's presenter told the committee the gross cost for the projects listed is roughly $2,200,000 and that projected offsets (grants, fees and anticipated E-rate reimbursements) would reduce the district's net budget impact to around $1,750,000 for 2025-26. "The total tech capital plan would be roughly $2,200,000," the presenter said.
Key elements: the proposal includes a business-system upgrade (payroll/finance HR), a potential replacement of the student-information system (SIS) pending a recommendation after an evaluation of two finalists, network infrastructure upgrades (wireless access points for grades 6-12, structured cabling completion), firewall replacement and ongoing device-refresh cycles for staff and students. The presenter said the district is conducting a 40-person evaluation of two SIS finalists and, if approved later this spring, a new SIS could go live in the 2026-27 school year.
Funding and offsets: presenter estimates Ed Fund costs at just under $1.4 million and O&M work just over $800,000. He said the district expects about $270,000 in Ed Fund offsets (grants and technology fees) and roughly $200,000 potential E-rate reimbursement on the O&M side, noting E-rate eligibility varies by item and actual reimbursements will depend on proposal outcomes.
Procurement and uncertainty: the presenter flagged one O&M item'the firewall'as showing a significant possible cost increase in preliminary vendor budgets and said final figures will be known after proposals are received later in the month.
Committee action: the Chair moved to send the preliminary technology capital plan to the full board; a committee member seconded and the motion passed by voice vote. The meeting recorded ayes from the Chair and at least one committee member.
Why it matters: the plan funds infrastructure that supports instruction, reporting and security; the committee asked about implementation supports and was told vendor and in-house staff will jointly manage data conversion and onboarding for any SIS purchase.
Ending: the committee recommended the plan to the full board and the meeting moved on to routine legislative updates and adjournment.
