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Commissioners approve $131,000-ish change order and task order to spend DOT grant on Bartlett Subdivision paving
Summary
County staff told commissioners DOT advised using remaining grant funds for additional paving; the board approved change order #2 (about $131,232 with gross receipts tax) and task order #8 to cover developing change orders and drawings, with staff noting the funds must be spent by the end of June.
Colfax County commissioners on [date] approved a time-sensitive change order and related task order for the Bartlett Subdivision paving project after staff reported that the New Mexico Department of Transportation wants remaining grant funds spent soon.
A county presenter told the board that the additional paving recommendation—work on Long Road—would fit within the grant balance and that the cost was “approximately … about a $131,232 with gross receipts tax.” The presenter said the funds must be spent by the end of June, making the change order time-critical.
Commissioners moved and approved change order number 2 to add the paving, and then approved task order number 8 to cover costs already incurred (drawings and change-order development). The presenter noted the contractor, Northern Mountain Constructors Inc., was ready to pave when recent rain allowed.
The approvals came by roll-call vote with no recorded opposing votes. Staff said the task order funds expenses already incurred by the county and that the work schedule will depend on weather.
Next steps: the county manager and project staff will proceed with the contractor to complete the work before the DOT deadline and will report back to the commission as needed.
