Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Boards Commissions topic
No spam. Unsubscribe anytime.
City clerk presents proposed boards-and-commissions handbook; council schedules review for June
Summary
City Clerk Tammy Mays presented an updated boards-and-commissions handbook intended to centralize guidance; the clerk said staff will return the item for possible adoption on June 2 and that Section 19 provides a complaint and investigation process.
Tammy Mays, Cottonwood’s city clerk, presented a proposed boards-and-commissions handbook on May 19 that staff say will consolidate guidance currently scattered across city code, Arizona Revised Statutes and individual bylaws.
"I am presenting the proposed boards and commission handbook for discussion and consideration by this council," Mays said, noting the handbook was included in the meeting packet and staff believe it will standardize expectations, procedures and training for appointed boards and commissions.
Councilmembers asked clarifying questions. One councilmember asked whether a deputy city manager position shown in the handbook flowchart remains in the budget; staff answered the position is included in budget planning but not currently funded. Another councilmember raised a past concern about a family member being appointed to a commission; Councilmember De Willis pointed to the handbook's complaint mechanism, saying, "Section 19, page 46 has the process. Initially, it would be discussion with the city manager. If additional action was needed, then there's an opportunity to conduct an investigation." The clerk said staff plan annual training in partnership with the city attorney, with the first session recorded for onboarding.
Mays told council she will bring the handbook back for possible adoption on June 2 and that, if there are no objections, it could be included on the consent agenda for that meeting.
The presentation emphasized transparency, clarified the advisory role of commissions and described annual training and onboarding procedures; council did not vote on the handbook at the May 19 meeting.
