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Board approves student check-in/reunification software, camera licensing and McGraw Hill data privacy agreement
Summary
The board approved Circool check-in/reunification software (two quotes totaling $126,650), Channell licensing renewals for access control and video ($58,207.19 total), and a Data Privacy Agreement with McGraw Hill executed via Albertville City Schools; all motions passed unanimously.
The Tuscaloosa County Board of Education on May 4 approved a package of technology and data agreements intended to support student safety and curriculum integrations.
The board approved two Circool quotes for student check-in/out and reunification software to be paid from Technology Refresh Funds: QU-0015 for May–September 2026 at $30,000, and QU-0016 for October 2026–September 2027 at $96,650. The Superintendent recommended both quotes; Mrs. Portia Jones moved to approve and Mr. Neal Guy seconded. The board voted unanimously.
Separately, the board approved annual licensing and maintenance renewals with Channell for cameras and doors to be paid with Technology Funds: Galaxy Access Control (Invoice #20265193) for $5,640 and Bosch Video Management System (Invoice #20265195) for $52,567.19. Mrs. Jones moved and Mr. Bill Squires seconded; the motion passed unanimously.
The board also approved Exhibit E, a Data Privacy Agreement between McGraw Hill and the district for curriculum platform integrations, executed via Albertville City Schools. Mrs. Jones moved and Mr. Lance Bailey seconded; the board approved the agreement unanimously.
The meeting minutes record funding sources for each item (Technology Refresh Funds for Circool; Technology Funds for Channell) and describe the McGraw Hill agreement as an Exhibit executed via Albertville City Schools. The transcript does not include extended discussion or public comment on privacy terms or software functionality.
Next steps: purchases and licensing renewals will proceed under the approved funding lines; the data privacy agreement will govern McGraw Hill integrations with district curriculum platforms.
