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City briefing details nearly 500 facilities; council asks for a comprehensive, district-mapped inventory
Summary
City staff told the committee the city manages almost 500 facilities and described deferred maintenance and funding streams; council members asked staff to deliver a district-mapped inventory with condition ratings, ages, recent upgrades and a projected deferred-maintenance funding gap to guide the next bond cycle.
The Chair convened the committee and asked staff for a full inventory of city-owned facilities, including condition, last major renovation dates and projected needs, as the city prepares for the next bond cycle. Mike Shannon, Capital Delivery Department director, said the city manages “almost 500 facilities that we manage and maintain,” and outlined how departments coordinate maintenance priorities through the annual budget, the capital improvement program and bond processes.
Shannon told the committee that maintenance work is handled across departments and reviewed annually through the city’s budget process; some maintenance is administered by Building Equipment Services (BESD), which the presentation described as managing roughly a $5 million-a-year program for HVAC, plumbing, electrical and roofing work. He also said there is a deferred-maintenance program described in the briefing as roughly $30 million over six years and that larger projects migrate to bigger funding buckets such as bonds or the CIP when their cost exceeds deferred-maintenance capacity.
Council members pressed for more granular, actionable data. The Chair said she wanted a comprehensive list organized by district with the facility age, condition rating, last time it received significant work and a sense of how many facilities would realistically be addressed within a six-year bond cycle. One council member said a district map and monthly user counts at high-traffic sites would help prioritize projects and equity concerns.
Shannon acknowledged the request and committed to gathering department-level inventories and condition data and returning with more information: “With some of that feedback, we can certainly huddle back, get you maybe the full list of facilities,” he said. Committee members also asked staff to identify metrics to compare assets (condition, use, life-safety risk) and to present a projected 10-year funding gap for deferred maintenance where possible.
Why this matters: council members said they want to avoid reactive surprises—facilities left unaddressed for decades that require major, expensive rehabilitation—and to ensure the bond and CIP processes are informed by a district-level, equity-aware view of need. The committee asked staff to incorporate the requested metrics and to coordinate next steps with budget and bond planning timelines.
The committee moved the discussion forward by asking staff to return with the full list and supporting metrics; Shannon said staff would compile those details and work with departments and legal/OMB as needed before the next follow-up presentation.
